Conciliation

What is Conciliation?

A conciliation hearing is a process where a commissioner (or a
panellist, in the case of a bargaining council or agency) meets
with the parties in a dispute explores ways to settle the dispute
by agreement.

Conciliation provides for the quick and fair resolution of disputes. The conciliation process is uncomplicated, inexpensive and does not allow for any legal representation. The decision to settle is in the hands of the parties involved.

At conciliation meeting the employer may appear in person or
maybe represented by a director or another employee, or
employers organisation. The employee may be represented by
an office bearer or official of that party’s registered trade union.
CCMA Rule 7.2 states that:
“a conciliation hearing may only be attended by parties to the
dispute, their representatives referred to in s135 (4) of the Act,
and such other persons who, in the discretion of the commission, are allowed to attend”.

If you are the applicant and fail to attend the conciliation hearing at the scheduled time, the matter will be dismissed. Should the
applicant wish to continue, an application for rescission must be
made.

What happens at the Hearing?

The commissioner may start the process by meeting jointly with
the parties and asking them to share information about the
dispute.

Separate meetings between the commissioner and each party
may also be held. Parties are allowed to bring any relevant
documentation that might assist in clarifying issues together with
any other documentary evidence.

At this stage witnesses are not necessary. Parties are encouraged to share information and to come forward with ideas on how their differences can be settled.

The functions of a Commissioner

A commissioner is given a variety of functions at conciliation,
which are:
• Determining which process the hearing could follow, it may include mediation, facilitation, or making recommendations in the form of an advisory award.
• A commissioner may subpoena persons and
documents.
• The commissioner‘s role is to try and resolve the dispute within 30 days of it being referred to the CCMA.

If the dispute is settled, the commissioner will draw-up a settlement agreement which both signed by both parties sign and issue a certificate recording that the dispute is settled.

A conciliation agreement is final and binding on both parties. If either party fails to uphold the agreement, it can be made an award and thereafter certified as an order of court.
If the disputed is not settled, there are two options available:

Firstly, if the matter remains unresolved and relates to probation,
the matter must continue as on CON-ARB basis. If the matter relates to dismissal (conduct/incapacity) or unfair labour practice and the parties don’t object to the process, the matter will continue on CON-ARB basis.

Secondly, the commissioner might issue a certificate of non resolution and the applicant can then apply for arbitration.

Note: Once notice is received to attend the hearing, one should
avoid requesting a postponement.

The CCMA Rules do not provide for postponement at conciliation, and generally an application for postponement will not be considered. If parties require time to settle, the case might be postponed to another fixed date. If on that date the parties have not settled, a certificate of non-resolution will be issued. If parties have settled, a certificate of resolution will be issued.

Advantages of Conciliation

The advantage of conciliation is that it extends the negotiation
process and allows for settlement between the parties: for
example, where a procedure requires that conciliation be
attempted before industrial action can be undertaken, time is
allowed for both parties to “cool off”, for approach each other in a
friendlier manner whilst seriously attempting to settle before
engaging in industrial action which might eventually destroy the
relationshi.

Pre Conciliation

The Commission or a commissioner may contact parties by
telephone or other means, prior to the commencement of the
conciliation, in order to seek to resolve the dispute.

Relevant Legislation: CCMA Rules & the Labour Relations Act 1995, as amended s135.

FOR MORE INFORMATION, CONTACT THE CCMA OPERATIONS & INFORMATION DEPARTMENT ON (011) 377-6650 OR THEIR CALL CENTRE ON 8061 16 16 16